Missed a whole payrun

If you have missed a while pay run at some time in the past, then you will need to enter it back into the system using one of the following methods. For any of the following methods, if any employees have passed a holiday pay anniversary date in between the date of the missed pay run and the current date, you may need to manually correct their holiday pay information.

Before starting, ensure you have made a backup of your data.

 

Method 1 - Change date back and process the payrun

1. From the main menu of Payroll Pro, select "Change Date"
2. Enter the date for the missed pay run.
3. You will receive a warning that you have taken the date backwards - answer "YES" to the confirmation as this is what we want to do.
4. You may receive the warning twice - for the payment date and the period end date - answer "YES" in both cases.
5. Go to "Enter Current Pay" and enter the pay in the usual way.
6. Print payslips, and update totals in the usual way.
7. Now go to "Change Date" and put the current date back in.
8. You will need to manually check if any employees have had their holiday pay rolled over since the date of the missed pay run. If so you may need to make adjustments to their holiday pay figures.

 

Method 2 - Manually add Pay History Entries.

This method could take a bit longer, and method 1 is the recommend option.

Pay History is changed under "Add & Edit Employees", where you will find the Pay History tab.

You may be given an option to automatically have department/company totals changed afterwards, but if not, you will need to go into "Maintain Departments" and add Pay History there also.

A message advising that totals do not balance will appear if the pay history is added to only the employees and not the departments.

You will need to manually check if any employees have had their holiday pay rolled over since the date of the missed pay run. If so you may need to make adjustments to their holiday pay figures.