Changing the Pay History

There should not be many situations in which you need to change the Pay History for an employee. If a mistake was made in the very last pay period, a better option may be to roll your payroll back to the last pay period, correct your pay, and process that pay again. Click here for information about rolling back to the last pay.

If you do need to make a change to an employees pay history please see the instructions below.

1. Ensure you have a current backup of your data first.
2. Go to "Add & Edit Employees" and select the Pay History tab
3. Click once on the line you want to change, and then click the "Edit Line" button below.
4. Answer confirmation prompts and the pay history record for the selected date will appear.
5. Carefully make changes to the figures which are incorrect
6. Click the "Close" button.
7. Repeat from step 3 for any other pays that you want to change.
8. When complete, return to the main menu of Payroll Pro where you will probably get a warning message saying that the Employee totals do not balance with the Department totals.

 

You will now need to also correct the totals information in the department option.

1. Go to "Maintain Departments" and select the department for which the totals need changing. If you have only one department then choose this since this is where the company totals are kept.
2. Select the Pay History tab
3. You will now change the figures in the same way you did above for the employee.
4. Click once on the line you want to change, and then click the "Edit Line" button below.
5. Answer confirmation prompts and the pay history record for the selected date will appear.
6. Carefully make changes to the figures which are incorrect.
7. Click the "Close" button.
8. Repeat from step 4 for any other pays that you want to change - ie for all the pay dates you changed for the employee.