(B) Entering Holiday Pay as single total in one line.
If you do not wish to separate holiday pay out into individual days, you could add a line at the bottom of the single week (ie do not add the 3 weeks), and enter the full number of Holiday Pay days on that one line. To do this:
1. Go to the last line (ie click on Fri 25 Dec 09 to select it) and click “Add new line for Fri 25/12/09”
2. In that new line, go to the Description column and type H for Holiday Pay.
3. Select the required rate, and enter the number of days (for example 11 days) in the Units column.
4. You could also process the “Public Holidays” the same way, by adding another line.
5. Note that if using this method (holiday pay days all in one line), you will need to tell Payroll Pro
that the pay is for 4 weeks. This helps give the correct tax calculation by telling Payroll Pro how
many weeks to allocate the pay over, and also helps in calculations for average earnings when
paying leave in the future. Using the first method (see top example) the weeks and days are easily
calculated automatically.
The weeks (and/or days) can be overridden in a number of ways:
(a) by clicking the button as shown in the image above
(b) When you close the day by day screen a prompt will appear asking if the weeks are correct
and will allow you to override the weeks.
(c) You can click on the box on the payslip summary which shows the weeks and days to override
these.
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If you do not wish to separate holiday pay out into individual days, you could add a line at the bottom of the single week (ie do not add the 3 weeks), and enter the full number of Holiday Pay days on that one line. To do this:
1. Go to the last line (ie click on Fri 25 Dec 09 to select it) and click “Add new line for Fri 25/12/09”
2. In that new line, go to the Description column and type H for Holiday Pay.
3. Select the required rate, and enter the number of days (for example 11 days) in the Units column.
4. You could also process the “Public Holidays” the same way, by adding another line.
5. Note that if using this method (holiday pay days all in one line), you will need to tell Payroll Pro
that the pay is for 4 weeks. This helps give the correct tax calculation by telling Payroll Pro how
many weeks to allocate the pay over, and also helps in calculations for average earnings when
paying leave in the future. Using the first method (see top example) the weeks and days are easily
calculated automatically.
The weeks (and/or days) can be overridden in a number of ways:
(a) by clicking the button as shown in the image above
(b) When you close the day by day screen a prompt will appear asking if the weeks are correct
and will allow you to override the weeks.
(c) You can click on the box on the payslip summary which shows the weeks and days to override
these.
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(A) Paying Holiday Pay
When paying employees Holiday Pay you may find that their holiday days fall outside of the current pay period.
The information detailed below will show you how to easily process a payroll when this happens.
The example below is based on showing each day of your pay period.
(see also Entering Holiday Pay as a single total in one line).
When you need to pay holiday pay for dates falling after the end of the current Pay Period, extra weeks can be shown as follows:
1. Locate the “extra weeks...” button which shows just above the “Day and Date” column, and click this. You
can also show extra weeks by clicking “Days/Weeks to show” at the bottom of the grid and selecting
“Add/Remove extra weeks for Holiday Pay”.
2. A white window will now appear giving the option to select the number of weeks to show after the
current pay period end date.
3. Choose the number of weeks required, and click YES.
4. You will see the additional weeks shown in the grid. These will be coloured green to highlight the fact
that they fall outside the usual pay period.
5. You can now enter Holiday Pay and/or Public Holidays by typing H or P in the Description column.
Example:
Employee (usually paid weekly) works the first 4 days of the week Mon 21 Dec to Fri 25 Dec 2009, and will then take the next 3 weeks off.
You will need to show Holiday Pay days and Public Holidays falling within this period.
The total pay will therefore be 4 weeks - the week 21 to 25 December plus the 3 weeks holidays.
1. From the main menu, select "Change Date" and set the Pay Period End Date to Friday 25 Dec 2009. (the normal
pay period end date).
2. Go to “Enter Current Pay” and select the employee.
3. Click on the "TimeSheet" tab (this may say “Wages/Salary/Rates/Leave” in some earlier versions) or in the top area
of the payslip summary.
4. The week ending Friday 25 Dec 2009 will be showing. You can add extra weeks in two ways.
Either click the “extra weeks...” button above the “Day and Date” column or click “Days/Weeks to show” at the
bottom of the grid and select “Add/Remove extra weeks for Holiday Pay”.
5. Select “Add 3 extra weeks” and click “YES”. The additional 3 weeks will now be showing in the grid.
HINT - to see more than one week on your screen click on the magnifying glass at the top right.
This can be clicked a second time to revert back to your normal window.
6. Move down to Friday 25 December 2009, and under the green “Description” heading, type P for “Public Holiday”.
7. The Relevant Daily Pay window will appear. In most cases the highlighted option will be the correct one.
Click YES to accept.
8. Move to the next week - Monday 28 December 2009, and enter P again (for Boxing Day). If the employee works
regular hours and the same hours each day, the $ amount you selected previously will automatically be filled in.
9. Scroll down to Tuesday 29 December 2009, and under the green “Description” heading, type H for “Holiday Pay”.
10. The Annual Holiday Pay Rate window will appear. In most cases the highlighted option will be the correct one.
Click YES.
11. Now enter H on the next two lines - Wednesday and Thursday. The amount per day will be filled in automatically
using the Holiday Pay rate entered above for Tuesday 29 December.
12. Enter P for Public Holiday on January 1st and 4th, and H for Holiday Pay for the remaining days of the last two
weeks. In most cases you should not need to keep selecting a rate - just enter the leave code - P or H - for fast
data entry.
13. Click SAVE. You will notice that on the payslip page the 'days for gross' and the 'period covered' has changed to
allow for the allocated leave. This will ensure that your employee will be taxed correctly.
If you have selected to show individual days on the payslip, you might want to turn this off for this particular pay
run. Do this by locating “To Show On Payslip” in the box to the right hand side of the Payslip Tab, and remove the
tick from “Individual Days”.
14. Because you entered the Holidays for each day, when records are updated, the dates and amounts for Holiday Pay
are now able to be automatically recorded.
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